Supervisor: Executive Director
Location: New Market, Virginia; partial remote work is possible
Job Classification: Full-time, non-exempt

Working to ensure that the land, water, and community resources of the Shenandoah Valley will be protected for the future, Alliance for the Shenandoah Valley is a 501(c)3 nonprofit formed in 2018 through a merger of five long-standing Valley organizations. The Alliance serves six counties – Augusta, Rockingham, Shenandoah, Frederick, Page and Warren – and the cities within them. The Alliance staff, directors, and supporters are champions for clean water, thriving communities, and protected rural landscapes. The Alliance is led by a talented and engaged volunteer board of directors and a staff of 10 full-time and two part-time employees, with deep community connections throughout the service area.

The Operations Manager will advance the Alliance’s conservation mission by handling accounting, payroll and employee resources tasks, overseeing the office and system operations, and supporting grant administration in adherence with internal and external policies and best practices. The Operations Manager will be responsible for the day-to-day operation of Alliance for the Shenandoah Valley and will provide administrative support to the Executive Director and the Director of Communications & Fundraising.

Finance and Budgeting (30%)

• Complete the processing of invoices, remittance of payments, cash deposits, expense allocation, and monthly bank reconciliations
• Complete monthly reports for presentation to the Board of Directors
• Maintain and implement systems and controls to protect the assets of the organization in adherence with Alliance’s Financial Policy and Procedures
• Work with CPA to prepare for and manage the annual audit and Form 990 filing
• Provide technical assistance and strategic advice on budget planning
• Complete ad hoc financial reporting and assist with analysis

Payroll and Staff Resources (30%)

• Manage staff timekeeping and process bi-weekly payroll and expense reimbursement
• Manage employee processes, including benefit administration, ensuring compliance with employment laws and the Employee Handbook, and coordinating new employee on-boarding

Grant Administration (20%)

• Develop and maintain administrative processes to support the quality and accuracy of grant related work and financial reporting
• Monitor grant budgets and contract requirements and communicate with program teams
• Oversee federal grant compliance

Other office and systems duties (20%)

• Act as a resource for general and IT-related assistance and maintenance
• Handle office-related duties like coordinating cleaning service and reordering office supplies
• Assist Executive Director with Board of Directors meetings and internal communications

• Experience or education in accounting practices
• Experience or education in personnel administration and small business management
• Clear communication skills across multiple platforms
• Excellent time management and organizational skills with the ability to prioritize multiple tasks efficiently and effectively
• Ability to take ownership and drive tasks to completion
• Excellent follow-through and follow-up
• Interest in facilitating existing processes while also introducing new ideas
• Desire and ability to work both in a team and independently
• Proficient with Quickbooks Online

• Experience with nonprofit organizations and programs
• Experience or willingness to quickly learn EveryAction, Timesheets, PayChex, Google Workspace, Zoom, Dropbox and Adobe Creative Suite
• Experience with federal grants management and compliance
• Familiarity with conservation, agriculture or natural resources
• Connection to the Shenandoah Valley

• Dynamic and flexible work environment, working with people who are committed to making a difference
• $45,000- 65,000 annual salary, depending on experience
• Generous benefits package including employer-sponsored health insurance, retirement plan, family leave, paid leave and holidays

Alliance for the Shenandoah Valley considers all candidates equally without regard to age, race, gender, religion, sexual orientation, national origin, disability or other non-merit factors. If you meet more than 75% of the qualifications of this description, we will consider your application. Candidates who apply should have a commitment to the Alliance’s mission to protect land, water, and community resources of the Shenandoah Valley for the future.

Please send a cover letter, resume, and three references to employment@shenandoahalliance.org. Interviews will begin January 30. Position is open until filled.